À propos de Calian
Chez Calian, nous aidons les organisations à surmonter les obstacles, gérer les risques et favoriser le progrès. Depuis 1982, nous sommes passés d’une petite firme de consultation à une entreprise mondiale reconnue dans les secteurs de la défense, de l’espace, de la santé, de l’énergie nucléaire, de la sécurité publique et du gouvernement.
Nous créons des solutions innovantes qui relèvent des défis complexes et aident les organisations et les communautés à demeurer résilientes, informées et connectées. Si vous êtes motivé par un objectif et stimulé par la résolution de défis réels, nous voulons vous avoir dans notre équipe.
Position Overview
We are looking for an experienced and highly organized Document Coordinator to support document management activities across engineering projects and proposals. This role plays a critical part in ensuring the accuracy, consistency, and timely delivery of technical documentation while supporting a large engineering team and maintaining operational continuity.
The successful candidate will work closely with a senior team member and must be able to independently manage document workflows, handle fluctuating workloads, and maintain high-quality standards in a fast-paced, deadline-driven environment.
Responsibilities
•Edit, format, and proofread technical documents to meet internal standards and client requirements
•Coordinate document workflows across multiple projects, ensuring deadlines and quality expectations are met
•Maintain accurate records within the document management system and ensure proper filing and version control
•Distribute documents electronically to clients and maintain associated data management records
•Support proposal-related documentation and provide coverage for senior team member when required
•Serve as the primary point of contact for document-related activities across assigned projects
•Prepare and maintain operational reports, including timesheets and utilization tracking
•Provide general support for data centre and library functions, including printing, scanning, and maintaining resources
Qualifications
•Bachelor’s degree in Arts, Communications, Journalism, or a related field, or equivalent experience
•Minimum of four to five years of relevant experience in document coordination, editing, or a similar function
•Advanced proficiency in Microsoft Word and strong experience with document formatting and editing tools
•Strong organizational, time management, and multitasking skills with the ability to manage competing priorities
•Exceptional attention to detail with a strong focus on accuracy and quality
•Experience working in a technical or engineering environment is preferred
•Strong communication skills with the ability to collaborate effectively with internal and external stakeholders
•Ability to work independently, demonstrate initiative, and adapt to changing priorities
Additional Requirements
•Must be comfortable working in a hybrid environment with a requirement to be in the office four days per week
•Ability to manage fluctuating workloads and meet tight deadlines
•Must be eligible to obtain Top Secret security clearance due to the nature of the work
•Experience with proposal support and familiarity with AI tools is considered an asset
•Ability to maintain confidentiality and exercise sound judgment when handling sensitive information
Compensation
$50,000 to $70,000
Position Type
We have 1 available position(s).
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Chez Calian, nous n’utilisons pas l’intelligence artificielle (IA) pour présélectionner ou évaluer les candidats. Les outils d’IA peuvent appuyer certaines tâches administratives en arrière-plan, mais ils n’influencent en aucun cas les décisions d’embauche. Toutes les évaluations et décisions sont prises par de vraies personnes, soit notre équipe de recrutement et les gestionnaires responsables de l’embauche. Tous les candidats sont examinés, et seules les personnes sélectionnées pour une entrevue seront contactées par notre équipe de recrutement.