À propos de Calian

Chez Calian, nous aidons les organisations à surmonter les obstacles, gérer les risques et favoriser le progrès. Depuis 1982, nous sommes passés d’une petite firme de consultation à une entreprise mondiale reconnue dans les secteurs de la défense, de l’espace, de la santé, de l’énergie nucléaire, de la sécurité publique et du gouvernement.

Nous créons des solutions innovantes qui relèvent des défis complexes et aident les organisations et les communautés à demeurer résilientes, informées et connectées. Si vous êtes motivé par un objectif et stimulé par la résolution de défis réels, nous voulons vous avoir dans notre équipe.

Job Type: Full Time

On-site | Ottawa, ON

Position Overview

The Administrative Assistant – Operations provides critical day-to-day administrative and operational support within a fast-paced electronics manufacturing environment. This role supports operations leadership and collaborates cross-functionally with production, procurement, supply chain, finance, and quality teams to ensure efficient workflow, accurate reporting, and seamless coordination of operational activities. The position requires strong organizational skills, attention to detail, and proficiency in SAP S/4HANA and Microsoft Office tools.

Responsibilities

  • Provide administrative support to the Senior Director of Operations and Plant Manager, including calendar management, meeting coordination, agenda preparation, and minute taking
  • Prepare, maintain, and distribute reports using SAP and Excel, including KPIs, production performance metrics, and workflow analysis
  • Generate regular operational reports and highlight bottlenecks or trends impacting efficiency
  • Support procurement and supply chain activities, including creating and tracking purchase requisitions in SAP
  • Assist shipping and receiving teams with administrative tasks as required
  • Coordinate internal communications related to production schedules, work orders, and maintenance activities
  • Provide support to Fulfillment Administration and Sales Administration functions as needed
  • Assist with biweekly timesheet processing for the Operations group
  • Support audits, compliance documentation, and quality assurance processes
  • Maintain accurate operational records and documentation to ensure audit readiness
  • Liaise with cross-functional teams (e.g., Finance) to support departmental administrative needs
  • Ensure smooth day-to-day administrative operations across the department

Qualifications

  • Post-secondary education in Business Administration, Operations Management, or a related field
  • Minimum of 2+ years of administrative experience, preferably in a manufacturing or electronics environment
  • Hands-on experience with SAP (production, inventory, purchasing, or operations modules), preferably SAP S/4HANA
  • Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
  • Strong organizational, time management, and multitasking abilities
  • Excellent written and verbal communication skills
  • High level of accuracy and attention to detail
  • Ability to work effectively under pressure and meet tight deadlines
  • Demonstrated ability to work collaboratively in a team-oriented environment
  • Proactive, adaptable, and flexible approach to work

Preferred:

  • Familiarity with lean manufacturing or continuous improvement methodologies
  • Experience with ISO standards or quality management systems
  • Knowledge of electronics components and manufacturing terminology

Compensation

$50,000 – $55,000

Vacancy

We have 1 available position.

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Divulgation IA

Chez Calian, nous n’utilisons pas l’intelligence artificielle (IA) pour présélectionner ou évaluer les candidats. Les outils d’IA peuvent appuyer certaines tâches administratives en arrière-plan, mais ils n’influencent en aucun cas les décisions d’embauche. Toutes les évaluations et décisions sont prises par de vraies personnes, soit notre équipe de recrutement et les gestionnaires responsables de l’embauche. Tous les candidats sont examinés, et seules les personnes sélectionnées pour une entrevue seront contactées par notre équipe de recrutement.