Position Overview

We are looking for a Contracts & Operations Coordinator to support the effective delivery of Canadian Defence & Security programs by coordinating day-to-day operations across contracts, service units, and leadership.

Reporting to the Service Delivery Manager, this role serves as a central coordination hub, ensuring operational alignment, monitoring delivery performance, and supporting informed decision-making related to schedule, cost, and risk.

This position blends operational coordination with analytical insight and process improvement, contributing to enhanced delivery performance and overall business effectiveness.

Responsibilities

• Coordinate day-to-day operational activities across contracts and service units to ensure aligned and timely execution
• Collaborate with Contract Managers and leadership to manage priorities, dependencies, and delivery schedules
• Monitor contract milestones and identify potential risks, supporting escalation and mitigation planning as needed
• Track budgets, expenditures, and contract performance against approved plans
• Prepare operational reports, dashboards, and summaries to support decision-making
• Support forecasting activities and assist with financial and performance tracking
• Evaluate existing processes and identify opportunities for efficiency, consistency, and risk reduction
• Develop and maintain standard operating procedures, templates, and documentation
• Support continuous improvement initiatives to enhance coordination and reporting accuracy
• Act as a liaison between delivery teams and leadership to ensure accurate and timely information flow
• Maintain compliance with internal policies, contractual obligations, and regulatory requirements
• Coordinate travel planning and expense reconciliation activities
• Maintain accurate operational records to support audits, reviews, and governance requirements

Qualifications

• Bachelor’s degree preferred
• 2 to 3 years of experience in office management or a related administrative role
• Strong organizational and time management skills with high attention to detail
• Excellent written, analytical, and communication skills
• Proficiency in Microsoft Office and standard business applications
• Ability to build strong working relationships with internal stakeholders
• Ability to manage multiple competing priorities and work effectively under pressure
• Strong problem-solving skills with a proactive, self-starter mindset
• Team-oriented approach with a willingness to support others and collaborate effectively

Additional Requirements

• Eligibility to work in Canada
• Ability to obtain and maintain a Secret security clearance
• Ability to work in a remote environment and adapt to varying time zones as needed
• Comfort working with sensitive and confidential information
• Interest in supporting operational processes, reporting, and continuous improvement initiatives

Compensation

$60,000 to $75,000

Position Type

We have 1 available position(s).

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