About Calian

At Calian, we help organizations overcome obstacles, manage risks, and drive progress. Since 1982, we’ve grown from a small consulting firm into a trusted global company across defence, space, health, nuclear energy, public safety, and government.

We create innovative solutions that tackle complex challenges and help organizations and communities stay resilient, informed, and connected. If you’re driven by purpose and energized by solving real-world challenges, we want you on our team.

Job Type: Temporary - Full-time

Position Overview

We are looking for a Proposal Content Management Specialist (Co-op) to support our pursuits and proposals team in maintaining the quality, accuracy, and accessibility of proposal content within our response management system. This role plays an important part in ensuring proposal materials are well organized, up to date, and readily available to support sales opportunities, particularly for large and complex proposals.

The successful candidate will contribute to managing a centralized repository of proposal content, collaborate with team members across the organization, and support the effective use of tools and processes that drive efficiency in proposal development, including the use of AI-enabled solutions.

Responsibilities

  • Act as a content librarian within the response management software, reviewing submitted materials for adherence to style guidelines and content management best practices
  • Maintain and update RFP supporting document templates to ensure accuracy and consistency
  • Serve as the primary support liaison between the proposal management software provider and internal teams for support and configuration needs
  • Train new team members on proposal management tools, including onboarding and maintaining user access and permissions
  • Communicate updates, process changes, and important information to contributors through established workflows
  • Support content review cycles by coordinating with subject matter experts and ensuring adherence to review schedules
  • Contribute to continuous improvement initiatives by assessing content management processes and recommending enhancements for efficiency and effectiveness
  • Provide general support to the proposals team in managing and retrieving content from the centralized repository to support active opportunities
  • Perform other related duties as assigned

Qualifications

  • Currently pursuing a bachelor’s degree in marketing, business writing, business strategy, international business, or a related field
  • Strong project management skills with the ability to manage multiple priorities and deadlines
  • Excellent written and verbal communication skills
  • Proficiency with Microsoft Office tools including Excel, Outlook, Teams, and SharePoint
  • Interest in developing knowledge and practical experience with ethical AI usage and content tools

Additional Requirements

  • Ability to work collaboratively in a team environment and communicate effectively with both in-office and remote team members
  • Willingness to work in a hybrid environment, with in-office presence expected several days per week alongside the team

Compensation

$22.50

Position Type

We have 1 available position(s).

#LI-CH1# #SF#

AI Usage Disclosure

At Calian, we do not use Artificial Intelligence (AI) to screen or evaluate candidates. AI tools may support backend administrative tasks, but they do not influence hiring decisions. All evaluations and decisions are made by real people on our recruitment team and hiring managers. All applicants are reviewed and only those chosen for an interview will be contacted by our recruiting team.

How we hire

  • Our hiring process is designed to help us get to know you and discover if you are the best fit for our team. It’s also an opportunity for you to gauge if a role at Calian is the right fit for you.

    Throughout the process, we’ll share details of the kind of work you’ll be doing, the projects you’ll be working on, the team you’ll be joining, and what it’s like working at Calian. Our biggest tip throughout the process is to  just be your authentic self! 
  • Our commitment to diverse, yet highly specialized solutions require many different skills and abilities. We look for the best talent that can contribute to Calian’s success as well as enhance our  culture. We encourage you to apply to a role or join our talent community and sign up for job alerts that match your area of expertise and what you are looking for in your next opportunity.  

    During the recruiting process, you’re encouraged to notify us of any accommodations you may require. We’ll be happy to help. 

  • We give the same time and consideration to everyone who applies. Here are a few things you can do to ensure your application shines: 

    • Do your research on Calian, the department, and team you are looking to join 
    • Add a cover letter that explains why you are a good fit for this position  
    • Share a portfolio, personal websites, or links to your professional social media 
    • In your CV, highlight your key achievements – this is your time to brag 
    • Include dates! Share the timeline of your experience 
    • Stand out by tailoring your resume to each position you apply to  
    • Only apply to roles you’re genuinely interested in and that align to your experience 
    • Be prepared! Do your research on Calian, the department, and team you are looking to join
    • View the responsibilities for the role and find examples that demonstrate how you’ve completed these in your previous work  experience 
    • Prepare a list of questions to ask us 
    • Dress business casual for your interview (virtual and in person) 
    • We assess your skills and fit, you assess our fit for you 
    • We keep you updated and share expectations as we make progress in the recruiting cycle  
    • Feel free to reach out to your Talent Acquisition Specialist at any time during the hiring process