Position Overview

We are looking for a Bilingual HR Assistant to join our HR Admin Team and support the day-to-day delivery of Human Resources services across Calian. This is an entry-level opportunity for someone who is organized, collaborative, detail-oriented, and interested in building their HR career.

You will support a broad range of HR activities across the employee lifecycle while working closely with HR Assistants, Senior HR Assistants, employees, managers, and other internal stakeholders.

Responsibilities

• Maintain accurate employee information within HRIS and ensure records are updated in a timely manner.
• Prepare offer letters, employment correspondence, onboarding and benefit documentation, and other confidential HR materials.
• Maintain employee records, electronic files, HR resources, documentation, and filing systems.
• Prepare and maintain routine HR reports and support HRIS testing, system enhancements, and data quality initiatives.
• Respond to employee and manager inquiries through the HR and Payroll Helpdesk and shared inbox.
• Support benefits administration, coverage inquiries, employment changes, leave and medical administration, onboarding, orientation, and terminations.
• Provide information regarding HR policies, procedures, benefits, leave entitlements, and employment-related processes within established guidelines, escalating more complex matters when required.
• Collaborate with HR colleagues and internal stakeholders to support effective, consistent, and timely HR service delivery.
• Support service excellence and continuous improvement by identifying recurring challenges and inefficiencies and recommending process improvements and automation opportunities.
• Partner with the Global People Technology and Data Team to improve the employee experience, operational efficiency, HR data accuracy, and service consistency.
• Support HR Management with research, special projects, and other activities as required.

Qualifications

• College diploma in Human Resources, Business Management, or a related field.
• Bilingual in English and French.
• Strong administrative, organizational, communication, and customer service skills.
• Strong attention to detail with the ability to prioritize and manage multiple tasks in a fast-paced environment.
• Ability to exercise tact, discretion, and sound judgment when handling confidential or sensitive information.
• Foundational Excel skills, including the ability to work with basic Pivot Tables and VLOOKUP.
• Comfort working with Microsoft Office, Outlook, electronic filing systems, and corporate drives.
• Ability to work independently while actively collaborating with colleagues in a virtual team environment.
• Willingness to ask questions, seek feedback, learn new processes, and contribute ideas for continuous improvement.

Additional Requirements

• Previous HR experience is not required. New graduates and candidates with relevant co-op experience are encouraged to apply.
• Knowledge of HRIS systems, including SAP or SAP GUI, is considered an asset.
• Experience with SharePoint or SharePoint automation is considered an asset.
• Ability to identify straightforward issues, apply established policies and processes, and escalate more complex situations when appropriate.

Compensation

$50,000 to $54,000 CAD

Position Type

We have 1 available position.

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