About Calian
At Calian, we help organizations overcome obstacles, manage risks, and drive progress. Since 1982, we’ve grown from a small consulting firm into a trusted global company across defence, space, health, nuclear energy, public safety, and government.
We create innovative solutions that tackle complex challenges and help organizations and communities stay resilient, informed, and connected. If you’re driven by purpose and energized by solving real-world challenges, we want you on our team.
Position Overview
We are looking for a detail-oriented and motivated early-career professional to join our team as an Accounts Payable Administrator. This is a great opportunity for someone with foundational accounts payable experience who is looking to build their career and gain hands-on exposure to SAP, internal controls, and end-to-end AP processes in a supportive team environment. In this role, you will process vendor invoices and employee expense claims, ensure timely issue resolution, and maintain accurate financial records while developing your technical and problem-solving skills.
This is a hybrid role with 3 office days per week.
Responsibilities
Master data setup in SAP for vendors, independent contractors, and banks
Ensure accurate and timely master data setup based on approved documentation and internal controls
Apply understanding of SAP data structures and troubleshoot standard and non-standard issues with team support as needed
Perform self-review and participate in peer review to maintain accuracy and timeliness
Process vendor invoices and employee expense claims and resolve discrepancies
Ensure transactions are recorded in the correct period and payment terms are met
Follow established internal controls and procedures with guidance and support
Communicate professionally with internal and external stakeholders and escalate issues appropriately
Support training and knowledge sharing within the team
Manage the accounts payable inbox and maintain complete supporting documentation
Maintain Excel files using intermediate skills including tables, basic formulas, and formatting
Perform other related duties as assigned
Qualifications
1–2 years of accounts payable or related accounting experience ( graduates with no prior experience but with accounting degree/certification are welcome to apply)
Proficiency in Microsoft Excel and Word
Strong attention to detail and willingness to learn
Ability to work accurately under deadlines in a structured environment
Effective communication and interpersonal skills
Ability to work collaboratively with team members at all levels
Strong organizational skills and ability to manage multiple priorities
Open to learning new systems and processes and building SAP skills
Post-secondary education in accounting is preferred
Additional Requirements
Must be eligible for reliability clearance
Ability to work in a hybrid environment with three days onsite and two days remote
Compensation
$50,000 – $55,000
Vacancy
We have 1 available position.
Compensation
$50,000 to $55,000
We have 1 position available.
#LI-AS1# #SF#
At Calian, we do not use Artificial Intelligence (AI) to screen or evaluate candidates. AI tools may support backend administrative tasks, but they do not influence hiring decisions. All evaluations and decisions are made by real people on our recruitment team and hiring managers. All applicants are reviewed and only those chosen for an interview will be contacted by our recruiting team.
How we hire
- Our hiring process is designed to help us get to know you and discover if you are the best fit for our team. It’s also an opportunity for you to gauge if a role at Calian is the right fit for you.
Throughout the process, we’ll share details of the kind of work you’ll be doing, the projects you’ll be working on, the team you’ll be joining, and what it’s like working at Calian. Our biggest tip throughout the process is to just be your authentic self! - Our commitment to diverse, yet highly specialized solutions require many different skills and abilities. We look for the best talent that can contribute to Calian’s success as well as enhance our culture. We encourage you to apply to a role or join our talent community and sign up for job alerts that match your area of expertise and what you are looking for in your next opportunity.
During the recruiting process, you’re encouraged to notify us of any accommodations you may require. We’ll be happy to help.
- We give the same time and consideration to everyone who applies. Here are a few things you can do to ensure your application shines:
- Do your research on Calian, the department, and team you are looking to join
- Add a cover letter that explains why you are a good fit for this position
- Share a portfolio, personal websites, or links to your professional social media
- In your CV, highlight your key achievements – this is your time to brag
- Include dates! Share the timeline of your experience
- Stand out by tailoring your resume to each position you apply to
- Only apply to roles you’re genuinely interested in and that align to your experience
- Be prepared! Do your research on Calian, the department, and team you are looking to join
- View the responsibilities for the role and find examples that demonstrate how you’ve completed these in your previous work experience
- Prepare a list of questions to ask us
- Dress business casual for your interview (virtual and in person)
- We assess your skills and fit, you assess our fit for you
- We keep you updated and share expectations as we make progress in the recruiting cycle
- Feel free to reach out to your Talent Acquisition Specialist at any time during the hiring process
