About Calian

At Calian, we help organizations overcome obstacles, manage risks, and drive progress. Since 1982, we’ve grown from a small consulting firm into a trusted global company across defence, space, health, nuclear energy, public safety, and government.

We create innovative solutions that tackle complex challenges and help organizations and communities stay resilient, informed, and connected. If you’re driven by purpose and energized by solving real-world challenges, we want you on our team.

Job Type: Full Time

Position Overview

We are looking for a Business Systems Analyst to support Calian’s recruitment transformation initiative. This role focuses on the implementation and ongoing configuration of a new Applicant Tracking System (ATS), translating recruiting and business requirements into scalable, compliant, and user-friendly system configurations that enable efficient hiring and a strong candidate experience. The position also ensures operational administration, governance, and integrity of ATS and Avature data post go-live.

Responsibilities

Liaise with business groups to translate requests into technical solutions and configure Avature for approved changes

Troubleshoot end-user requests and resolve workflow and configuration issues

Facilitate configuration reviews, prioritization, and approval processes with the business

Manage and track a backlog of configuration requests, including testing and closure with stakeholders

Follow change management processes for configuration updates and adhere to Information Systems policies

Triage approved changes using internal and Avature ticketing systems

Participate in user forums and knowledge-sharing communities

Monitor application and technology innovations and inform stakeholders of new capabilities

Support merger and acquisition activities including onboarding new entities and consolidating job requisitions into Avature

Coordinate onboarding and training for new users

Coordinate software releases, refreshes, and related communications for Avature environments

Support integration and interface changes

Maintain role-based access controls and support compliance initiatives including data retention and privacy

Monitor system usage including user counts, AI prompts, and storage thresholds

Conduct annual data reviews and recommend actions aligned with data retention policies

Develop data quality dashboards and coordinate data cleanup processes with business teams

Lead quarterly access and permissions reviews and resolve discrepancies

Configure and manage system notifications related to profiles, credentials, and privacy settings

Trigger periodic system fit assessments with stakeholders

Support stabilization efforts including onboarding and capability transitions

Contribute to system reviews and renewal preparation

Escalate configuration, data governance, and system consumption concerns

Provide training materials and training on Avature usage

Document and maintain configuration procedures

Perform other duties as required within the role

Qualifications

5–7 years of experience in recruitment, recruitment operations, HR, or Talent Acquisition

2–3 years of experience in software development or system configuration

Strong ability to translate business requirements into technical solutions

Excellent communication skills

Demonstrated ability and willingness to learn new technologies

Innovative and forward-thinking mindset toward technology and data governance

Additional Requirements

Ability to collaborate across multiple business groups and stakeholders

Strong problem-solving and analytical skills

Commitment to compliance, data integrity, and governance standards

Compensation

$70,000 to $100,000

Position Type

We have 1 available position(s).

What Happens Next

#LI-SL1# #SF#

AI Usage Disclosure

At Calian, we do not use Artificial Intelligence (AI) to screen or evaluate candidates. AI tools may support backend administrative tasks, but they do not influence hiring decisions. All evaluations and decisions are made by real people on our recruitment team and hiring managers. All applicants are reviewed and only those chosen for an interview will be contacted by our recruiting team.

How we hire

  • Our hiring process is designed to help us get to know you and discover if you are the best fit for our team. It’s also an opportunity for you to gauge if a role at Calian is the right fit for you.

    Throughout the process, we’ll share details of the kind of work you’ll be doing, the projects you’ll be working on, the team you’ll be joining, and what it’s like working at Calian. Our biggest tip throughout the process is to  just be your authentic self! 
  • Our commitment to diverse, yet highly specialized solutions require many different skills and abilities. We look for the best talent that can contribute to Calian’s success as well as enhance our  culture. We encourage you to apply to a role or join our talent community and sign up for job alerts that match your area of expertise and what you are looking for in your next opportunity.  

    During the recruiting process, you’re encouraged to notify us of any accommodations you may require. We’ll be happy to help. 

  • We give the same time and consideration to everyone who applies. Here are a few things you can do to ensure your application shines: 

    • Do your research on Calian, the department, and team you are looking to join 
    • Add a cover letter that explains why you are a good fit for this position  
    • Share a portfolio, personal websites, or links to your professional social media 
    • In your CV, highlight your key achievements – this is your time to brag 
    • Include dates! Share the timeline of your experience 
    • Stand out by tailoring your resume to each position you apply to  
    • Only apply to roles you’re genuinely interested in and that align to your experience 
    • Be prepared! Do your research on Calian, the department, and team you are looking to join
    • View the responsibilities for the role and find examples that demonstrate how you’ve completed these in your previous work  experience 
    • Prepare a list of questions to ask us 
    • Dress business casual for your interview (virtual and in person) 
    • We assess your skills and fit, you assess our fit for you 
    • We keep you updated and share expectations as we make progress in the recruiting cycle  
    • Feel free to reach out to your Talent Acquisition Specialist at any time during the hiring process 

Perks and benefits

  • Competitive, company-paid benefits
  • Generous time off package
  • Stock purchase plan
  • RRSP program
  • Flexible work hours for eligible roles
  • Programs to support employee health and well-being