About Calian

At Calian, we help organizations overcome obstacles, manage risks, and drive progress. Since 1982, we’ve grown from a small consulting firm into a trusted global company across defence, space, health, nuclear energy, public safety, and government.

We create innovative solutions that tackle complex challenges and help organizations and communities stay resilient, informed, and connected. If you’re driven by purpose and energized by solving real-world challenges, we want you on our team.

Job Type: Full Time

Position Overview

We are looking for an experienced and highly organized Document Coordinator to support document management activities across engineering projects and proposals. This role plays a critical part in ensuring the accuracy, consistency, and timely delivery of technical documentation while supporting a large engineering team and maintaining operational continuity.

The successful candidate will work closely with a senior team member and must be able to independently manage document workflows, handle fluctuating workloads, and maintain high-quality standards in a fast-paced, deadline-driven environment.

Responsibilities

•Edit, format, and proofread technical documents to meet internal standards and client requirements

•Coordinate document workflows across multiple projects, ensuring deadlines and quality expectations are met

•Maintain accurate records within the document management system and ensure proper filing and version control

•Distribute documents electronically to clients and maintain associated data management records

•Support proposal-related documentation and provide coverage for senior team member when required

•Serve as the primary point of contact for document-related activities across assigned projects

•Prepare and maintain operational reports, including timesheets and utilization tracking

•Provide general support for data centre and library functions, including printing, scanning, and maintaining resources

Qualifications

•Bachelor’s degree in Arts, Communications, Journalism, or a related field, or equivalent experience

•Minimum of four to five years of relevant experience in document coordination, editing, or a similar function

•Advanced proficiency in Microsoft Word and strong experience with document formatting and editing tools

•Strong organizational, time management, and multitasking skills with the ability to manage competing priorities

•Exceptional attention to detail with a strong focus on accuracy and quality

•Experience working in a technical or engineering environment is preferred

•Strong communication skills with the ability to collaborate effectively with internal and external stakeholders

•Ability to work independently, demonstrate initiative, and adapt to changing priorities

Additional Requirements

•Must be comfortable working in a hybrid environment with a requirement to be in the office four days per week

•Ability to manage fluctuating workloads and meet tight deadlines

•Must be eligible to obtain Top Secret security clearance due to the nature of the work

•Experience with proposal support and familiarity with AI tools is considered an asset

•Ability to maintain confidentiality and exercise sound judgment when handling sensitive information

Compensation

$50,000 to $70,000

Position Type

We have 1 available position(s).

#LI-MA1# #SF#

AI Usage Disclosure

At Calian, we do not use Artificial Intelligence (AI) to screen or evaluate candidates. AI tools may support backend administrative tasks, but they do not influence hiring decisions. All evaluations and decisions are made by real people on our recruitment team and hiring managers. All applicants are reviewed and only those chosen for an interview will be contacted by our recruiting team.

How we hire

  • Our hiring process is designed to help us get to know you and discover if you are the best fit for our team. It’s also an opportunity for you to gauge if a role at Calian is the right fit for you.

    Throughout the process, we’ll share details of the kind of work you’ll be doing, the projects you’ll be working on, the team you’ll be joining, and what it’s like working at Calian. Our biggest tip throughout the process is to  just be your authentic self! 
  • Our commitment to diverse, yet highly specialized solutions require many different skills and abilities. We look for the best talent that can contribute to Calian’s success as well as enhance our  culture. We encourage you to apply to a role or join our talent community and sign up for job alerts that match your area of expertise and what you are looking for in your next opportunity.  

    During the recruiting process, you’re encouraged to notify us of any accommodations you may require. We’ll be happy to help. 

  • We give the same time and consideration to everyone who applies. Here are a few things you can do to ensure your application shines: 

    • Do your research on Calian, the department, and team you are looking to join 
    • Add a cover letter that explains why you are a good fit for this position  
    • Share a portfolio, personal websites, or links to your professional social media 
    • In your CV, highlight your key achievements – this is your time to brag 
    • Include dates! Share the timeline of your experience 
    • Stand out by tailoring your resume to each position you apply to  
    • Only apply to roles you’re genuinely interested in and that align to your experience 
    • Be prepared! Do your research on Calian, the department, and team you are looking to join
    • View the responsibilities for the role and find examples that demonstrate how you’ve completed these in your previous work  experience 
    • Prepare a list of questions to ask us 
    • Dress business casual for your interview (virtual and in person) 
    • We assess your skills and fit, you assess our fit for you 
    • We keep you updated and share expectations as we make progress in the recruiting cycle  
    • Feel free to reach out to your Talent Acquisition Specialist at any time during the hiring process